How to make time for unexpected upcoming things

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No matter how carefully you’ve planned your day, there’s always something unexpected coming up, right?

Here are 4 tips on how you can make room in your schedule for unexpected upcoming things so that you don’t fall behind and don’t get overwhelmed.

Don’t deal with it right away

Just because something comes up, it doesn’t mean that you have to deal with it right away. Write it down and get back to it during your catch-up time.

Don’t schedule back to back

Give yourself some room between meetings/work blocks to avoid getting in trouble when something takes longer.

Schedule catch up time at the end of your workday

During your catch-up time, you can go through everything that came up that day.

Schedule catch up time on Friday

About an hour or so is good to catch up with everything you didn’t get to during the week.

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I wasted one month setting up a system I didn't en

I wasted one month setting up a system I didn't end up using 😳

In November 2020, I discovered Notion. And I was hooked. It is a bit intimidating at first because you have to build everything from scratch. But that's also the beauty of Notion: You can customize it to your needs.

I looked for tutorials on YouTube and found a guy who had a whole series on how to build a Life Operating System in Notion.

How amazing is that? Your whole life in one place.

I watched all of his videos and built my own system.

Everything was there: goal setting, project management, task management, recipes, shows, habit tracker, meal plans, notes & ideas, content calendar, etc.

It took me about a month to set everything up. I was so freaking proud of myself.

And you know what?

Most of this stuff I didn't use.

It was ... pointless.

I don't need a record of the shows I watch.
I don't need a recipe database (I use Pinterest for that.)

I know how tempting it can be to go all in on a new tool or system in the hopes that it will help you be less overwhelmed and finally get your shit together.

So, before you set up something new, ask yourself:

• What problem do I want to solve?
• Will this be helpful for that?
• Will this make things easier?
• Will this add value to my life?

🔥 Remember: Less is often more.

xo, Petra ☕️

PS: I'm currently running the beta round of my new 1:1 coaching program.

The goal of this program is
- to help you set up your personal productivity system
- so that you're able to make space for every area of your life

aka

- no canceled yoga classes
- not thinking about work on your weekend trip
- finally finishing the scarf you started knitting 3 years ago

Send me a DM if you're interested. I'd love to chat with you! 😍

#chillpreneur #lessworkmorelife #livemorehustleless #productivitycoaching #simplifyandthrive #buildalifeyoulove #antihustle

Good Morning ☀️ GRWM #grwm #productiveday #so

Good Morning ☀️ GRWM

#grwm #productiveday #solopreneurlife #femalecoaches #femaleentrepreneurlifestyle

🔥 You don’t need to justify things you do for

🔥 You don’t need to justify things you do for pleasure and fun.

Do more pointless stuff just for the sake of having fun and enjoying it. 🎉
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#leadwithhappy #solopreneurship #solopreneurtips #femaleentrepreneurlifestyle #empoweredliving #solopreneursuccess #businesswithheart

Hey there! It’s so great to meet you! ❤️

I’m Petra!

My mission is to help those who are done feeling overwhelmed & guilty create a work- & lifestyle that supports their overall well-being & biz.

I love coffee, books & journals. Nature is my happy place, but I also spend a lot of time on my couch.

My mantra: First I drink the ☕️, then I do the things.

Thanks for reading & don’t forget to say hi in the comments! 😘
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#unbusy #solopreneurlife #chillpreneur #productivitycoach #solopreneurlifestyle #livemorehustleless #antihustle

Why, you ask? 👇 1) At the end of the day, we o

Why, you ask? 👇

1) At the end of the day, we often have no idea what we actually did and achieved. When you stop and reflect, you’ll get clarity about what you achieved.

2) You get a record of what’s working for you and what’s not. This will help you to adjust accordingly and improve over time.

☕️ And please, don’t overcomplicate this! A few bullet points will do.

#antihustle #simplifyandthrive #livemorehustleless #habitsforsuccess #journalingprompts #simplifylife #dailyroutines #hustlelesslivemore #chillpreneur #buildalifeyoulove #dailyrituals #productivitycoaching #lessworkmorelife

What are your thoughts on Work-Life Balance? #wor

What are your thoughts on Work-Life Balance?

#worklifebalance #energymanagement #solopreneurlife #solopreneurship #solopreneurlifestyle

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Petra Steinacher

Productivity Coach for Coaches & Service Providers

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